Privacy Policy
Who We Are
Lune Valley Tabletop Alliance Ltd (“LVTA”, “we”, “us”) is a tabletop gaming club based in the Lune Valley, Lancashire. We operate the website lunevalleytabletop.com and associated community platforms.
What Information We Collect
We may collect the following personal information:
- Name and email address when you contact us via our website contact form
- Name and any information you share publicly when you join our Discord server or engage with our social media pages
- Photographs taken at club events, where you have given consent
How We Use Your Information
We use your information to:
- Respond to enquiries submitted through our contact form
- Communicate club news, events and updates to members
- Maintain club records for administrative purposes
- Promote the club through our website and social media
We do not sell, rent or share your personal information with third parties for marketing purposes.
Our Legal Basis for Processing
Under UK GDPR, we process your personal data on the following grounds:
- Legitimate interests - for the administration and promotion of the club
- Consent - for photography and any optional communications you sign up for
- Contract - where processing is necessary to fulfil your membership
Photography and Images
Photographs taken at LVTA club nights may be used on our website, social media channels, and promotional materials. We will always endeavour to seek consent before photographing identifiable individuals. If you do not wish to be photographed or would like an existing image removed, please contact us at greetings@lunevalleytabletop.com.
Third Party Services
Our website uses the following third party services which may process your data:
- Google Maps - for location display. Subject to Google's privacy policy
- Cloudflare Turnstile - for contact form bot prevention. Subject to Cloudflare's privacy policy
- Resend - for processing contact form submissions. Subject to Resend's privacy policy
- Discord - our community platform. Subject to Discord's privacy policy
Data Retention
We retain contact form submissions for up to 12 months. We will delete your personal data upon request unless we are required to retain it for legal or administrative purposes.
Your Rights
Under UK GDPR you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict our processing of your data
- Withdraw consent at any time where consent is our legal basis
To exercise any of these rights, contact us at greetings@lunevalleytabletop.com.
Complaints
If you are unhappy with how we handle your personal data you have the right to lodge a complaint with the Information Commissioner's Office at ico.org.uk or by calling 0303 123 1113.
Changes to This Policy
We may update this policy from time to time. The date at the top of this page will reflect the most recent revision. Continued use of our website following any changes constitutes acceptance of the updated policy.
Contact
Lune Valley Tabletop Alliance Ltd
greetings@lunevalleytabletop.com
13 Hornby Hall Close, Hornby, Lancaster, England, LA2 8LB